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Unauthorized data access is dominating news headlines, putting even data of
high-ranking government officials at risk. For instance, earlier this year,
three presidential candidates' passport files were accessed by unauthorized
personnel. While on the surface these events may seem unexpected, research reveals
that current conditions make recurrences highly likely. According to a survey
conducted by the Ponemon Institute in July 2008, 84 percent of organizations
report that access to unstructured data is overly permissive and 50 percent
rank themselves "poor" in access control. Additionally, 77 percent
of respondents feel their company's unstructured data is not secure and protected.
However, the same research suggests that the situation may improve. Organizations
across a variety of industries are realizing the risks these burgeoning unstructured
data volumes (all digital information that resides outside of databases, including
documents, presentations, spreadsheets, multimedia files and source code) pose
when they aren't protected. The headlines make clear the consequences that accompany
loss or misuse of proprietary business data.
And while loss of customer confidence and revenue are reason enough to protect
data volumes, the challenge of unstructured data protection is propelled to
center stage when coupled with regulatory mandates and potential fines for non-compliance.
In fact, when extrapolating respondent willingness to buy software to address
the problem, the potential market for data protection jumps to $3.16 billion,
reports the Ponemon Institute. Also, according to IDC, the volume of unstructured
data is exploding. In fact, the analyst firm reports that unstructured data
was the fastest-growing information segment in 2007.
To gain control of unstructured data and manage its growth, companies must
know who is able to access data and what the user access events are. Furthermore,
companies need to know who should have permissions revoked or granted and what
to do with unused or unnecessary data. Unfortunately, a large number of organizations
simply don't know where to begin.
For most organizations, following unstructured data protection "musts"
is very challenging since data growth and user needs for access change much
too quickly. Therefore, even if the organization is small, the data it creates
and preserves can quickly outpace the IT department's ability to keep up with
protections and access control lists.
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